How to Enable and Use Gmail Offline?

How to enable and use Gmail offline?

Gmail is a popular web-based email app that is easily accessible from almost any device. You can access Gmail anywhere with or without the internet. Gmail now offers the “Gmail Offline” feature that lets you read, search, delete. reply to, label and manage your email offline without having a connection to the Internet. This feature can be a saviour when you are travelling in no internet areas like the Airplane, tunnel or forests. 

Gmail offline is currently supported only in Chrome web browser which works in Mac, Windows or other operating systems. You can perform all your Gmail tasks with Gmail offline. Using Gmail offline will still not send or receive email in the real time. But when your computer connects to a working network, all your queued tasks will be executed that includes sending email, downloading emails or anything you requested offline.

In this article we explain the step-by-step guide on how to enable and use Gmail offline. Read on!

Enable and Use Gmail Offline

Before you can use Gmail offline, you need to setup and enable Gmail offline feature while you have the internet connection. To do so:

1. Login to your Gmail account via mail.google.com.

2. Go to settings via Settings gear on the upper right corner.

3. Click on “See all settings”.

4. Go to the “offline” tab.

5. Click on “Enable Offline Mail

6. In the Sync settings section, define how long Gmail should store offline data. Select download attachments if you want to save attachments offline.

7. In the security section, select “keep offline data on my computer” if you want Gmail to save you data after you sign-out of Gmail or select “remove offline data from my computer” if you don’t want Gmail to save data.

9. Once you have confirmed your settings, click on save changes to start using Gmail offline.

Use Gmail Offline with Google Workspace

An admin can enable offline mode in Google workspace that will let you and other users on the workspace to use Gmail to read, write, label, search or delete emails offline. However, to use Google workspace offline you need the latest version of chrome web browser and your Gmail needs to be open in a single tab of your browser.

Before using Gmail offline with Google workspace, an admin must enable offline features from the admin console. Below is how you can use Gmail offline with Google workspace.

1. From the admin console, go to apps.

2. Click on “Google workspace

3. Go to “Gmail” and click on “User Settings

4. Hover to “Gmail web offline

5. Click on “Enable Gmail web offline” box

6. Click on “Force deletion of offline data on log out of Google account” if you don’t want Gmail to save data offline on the computer. This will prevent any data theft or loss if you are using Gmail offline on a different computer.

7. Click on “Save”.

How to Open Gmail Offline?

You can open Gmail offline after enabling the offline mode with these two steps:

1. Create a Bookmark of your Gmail Inbox and open the bookmark when you are offline.

2. Open chrome browser in the offline mode and visit mail.google.com.

Can I Use Gmail Offline Without the Chrome Browser?

Yes! You can use Gmail offline without the Chrome browser using an email client. Setup an email client with Gmail SMTP and POP3/IMAP server to download messages to your computer. This will let you use Gmail from different clients and now you can perform your Gmail tasks offline.

Here’s how you can enable and use SMTP and IMAP/POP3 on Gmail

Boxysuite Makes Gmail Productive

Do you love Gmail? Are you a mac user? If yes, Boxysuite is your go to app for higher productivity. Boxysuite is a native Gmail app for mac that will let you easily access your email, manage your emails, switch between accounts, and make use of various Google products to boost your work efficiency. 

A whole new interface, quick launcher, dark mode, minimal mode, email tracking and various other integrations that you’ll love. Sending emails has never been more fun.

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