In almost all email providers, including Gmail, spam and unwanted emails are ongoing issues. As individuals and organizations transfer essential and sensitive information daily, filtering emails should be a priority.
In Gmail, there are adequate controls that users can toggle to filter and block emails. Accordingly, in the following sections, we’d listed steps and explained how one can block emails in Gmail, plus details about the best Gmail app for Mac; please read on.
Filter and Block Unwanted Spam Emails
Spam is still one of the issues that Internet users have to face daily. Yes, most email providers have a form of spam protection. However, they’re not as easy to use and control as Gmail offers.
In the past, spam emails are primarily from hackers and fraudulent sites which made it crucial for the users to maintain security. Today, many websites, regardless of their popularity, send spam to increase brand awareness, rake in more sales, or promote products.
In Gmail, there are several ways to filter and block spam emails. Below, you’ll find the appropriate steps:
1. Click the warning sign icon. Press the “Report Spam” button to remove the email and report the sender to Google.
2. To create a spam filter, click the settings icon and then the “See all settings” button.
3. Click the “Filters and Blocked Addresses” text and then the “Create a new filter” text.
4. Type the email address, subject terms, or words from spam emails you want to block. Click the “Create filter” text.
5. Check the “Delete it” and “Categorize as” (Set to “Promotions”) options to erase or classify spam emails automatically. Hit the “Create filter” button.
6. Click the “edit” text to modify or the “delete” text to erase the filter.
Note: Gmail already has automatic spam detection. However, sometimes it fails to detect or mistakenly categorizes one. With this in mind, it’s best always to check the “Spam” folder in your account.
Block an Email Address
Aside from spam, there are also instances where people want to block other user’s email addresses. It could be that the address sends harmful content, pretending to be someone else, and other related things.
Luckily, Gmail has a feature that allows anyone to block someone’s emails. It even allows users to set custom actions for emails from a specific address.
Inside Gmail, there are adequate features that users can use to limit, manage, and even block specific emails. By process, it should look like this:
1. Go to the inbox, open an email from a user, and click the three-dotted-menu button.
2. Click the “Block (Email Owner Name)” text.
3. Press the “X” button or “Cancel” text to close or the “Block” button to proceed.
4. Click the bin icon to delete mail, “Unblock sender” button to unblock email address, or “Move to spam” text to send email to the spam folder.
5. To block an email address without an email in your inbox, click the settings icon and then the “See all settings” button.
6. Click the “Filters and Blocked Addresses” text and then the “Create a new filter” text.
7. Type the email address and hit the “Create filter” text.
8. Check the option “Delete it” and press the “Create filter” button.
9. Click the “edit” text to modify or the “delete” text to erase the filter.
Unsubscribe from Newsletters and Web Emails
Currently, almost all sites, regardless if it’s a store, publication, or entertainment hub, offer newsletters. If unfamiliar, newsletters are emails that sites send to users that want access to their updates, blog posts, or news.
While some are informative, numerous sites send too many unnecessary emails, like pushy promotions. Also, countless websites trick visitors into subscribing to their newsletters unknowingly.
Thankfully, Gmail has an easy-to-use newsletter unsubscribing feature. To do so, please follow these steps: 1. In your inbox, open a newsletter email.
2. Locate and Click the “Unsubscribe” text next to the sender’s email address.
3. Press the “X” button or “Cancel” text to close or the “Unsubscribe” button to proceed.
4. The browser should open the site’s page, noting your unsubscribing action. Confirm questions to complete or close the page if there aren’t any.
5. If Gmail doesn’t show the “Unsubscribe” text, you can visit the site and unsubscribe from emails on your account settings.
Note: Some sites will take a few days or weeks to stop sending emails. It could be due to processing, slow servers, or other reasons. In this case, after unsubscribing, you might still receive the same messages; please wait until the process completes itself.
Block Emails with Boxysuite
Contrary to the Gmail web app, Boxysuite made blocking and reporting unwanted emails much easier. In the process, the steps look like this:
1. Report Spam – Open Boxysuite, read an email, click the warning sign icon, and hit the “Report Spam” button.
2. Block an Email Address – Click the three-dotted-menu inside the mail
Click on “Block “(Name)” text, and then the “Block” button.
3. Report Phishing – Click the three-dotted-menu inside the mail
Click on “Report phishing” text, and then the “Report Phishing Message” button.