How to Block Emails in Gmail

block emails in gmail

In almost all email providers, including Gmail, spam and unwanted emails are ongoing issues. As  individuals and organizations transfer essential and sensitive information daily, filtering emails should be a  priority. 

In Gmail, there are adequate controls that users can toggle to filter and block emails. Accordingly, in the following  sections, we’d listed steps and explained how one can block emails in gmail, plus details about the best Gmail app for Mac; please read on.

Gmail – What are its Features? 

While heading straight to blocking emails is the main focus of the article, it’s still essential to learn what  Gmail offers first. Below, you’ll find the best features of the email provider. 

Writing Suggestions 

Since Google is an expert in A.I., most of its products have automation or intelligence. Regarding Gmail,  users can have smart suggestions when composing emails. In the process, when writing, Gmail suggests the  next word or phrase it finds appropriate. Typically, it acts like an autocorrect like on phone keyboards minus  the auto-replace part. 

Schedule Emails

Sometimes, it’s easier to compose an email and schedule it to send at a later time. By doing so, there is no  need to wait for a specific hour and possibly miss an important matter. Considering this, Google enabled  message scheduling in Gmail. 

During email composition, one can click the dropdown beside the send button to open the feature. After that,  it’s possible to choose from templates or customize the date and time. As a result, Gmail will save the email  in the account and send it automatically on the defined period. 

Notification Controls 

While it’s a different story on the mobile apps, Gmail on the web still has enough notification controls. In  detail, a user can toggle mail alerts or only receive new or important mail notifications. Additionally, a pop up will appear on a desktop displaying a specific message. 

Google Calendar Integration 

Due to Google services’ tight integration, users can send an event invite from Gmail directly to Google  Calendar. Without much tinkering, Calendar will detect an event in mails and provide options to add them.  Likewise, one can easily invite other people from event creation or inside an email. 

Excellent Search 

As Google became popular due to its excellent search engine, it’s no wonder why Gmail has a powerful  search feature. Aside from searching simple keywords, users can also specify items. In other words, Gmail  has search fields for digging emails from specific senders, recipients, subjects, included and excluded words,  size, timestamp, and many more. 


Like other providers, Gmail also supports attachments. In mail composition, users can easily insert files from  computers and Google Drive. Also, Gmail makes saving an attachment from mail into Drive with only a few  clicks. Lastly, it’s possible to include images from Google Photos, a computer, or a direct web address.

Send Delay and Auto Reply 

Send delay is a feature that allows mail cancellation at a given time. In this case, Gmail offers four options:  5, 10, 20, or 30 seconds. After sending, there is an option to undo the message at the selected time limit. 

AutoReply, as the name suggests, responds to emails when a user can attend. When setting this feature, one  can specify the first day of office leave, subject, and the message body. Finally, there’s an option to only  reply to contacts. 

Themes and Personalization 

One thing that sets Gmail apart from other providers is the customization level. Unlike similar services with  only dark and light themes, Gmail has different color themes and allows background images. 

Moreover, users can also change the inbox style: 

There are three views: default, comfortable, and compact, each of which differs in information density. Users can set what emails appear first on the inbox. 

Gmail has a reading pane and conversation threading features. 

Confidential Mode 

Users who send sensitive information over email should benefit from Gmail’s confidential mode. In essence,  it allows users to set an expiration date for an email. Limitations can be a day, a week, a month, three  months, or five years. Also, one can choose whether to use an SMS passcode or not when opening mails. 

Spam Protection and Email Blocker 

As an essential feature, Gmail sure has a reputation for providing spam and email blocking protection. Using these features, users can block spam, newsletters, or even a specific email address. If you’re interested in learning how to block emails in gmail, please read the following sections.

Filter and Block Unwanted Spam Emails 

Spam is still one of the issues that Internet users have to face daily. Yes, most email providers have a form  of spam protection. However, they’re not as easy to use and control as Gmail offers. 

In the past, spam emails are primarily from hackers and fraudulent sites which made it crucial for the users to maintain security. Today, many websites, regardless  of their popularity, send spam to increase brand awareness, rake in more sales, or promote products. 

In Gmail, there are several ways to filter and block spam emails. Below, you’ll find the appropriate steps: 

1. Click the warning sign icon. Press the “Report Spam” button to remove the email and report the sender to  Google. 

2. To create a spam filter, click the settings icon and then the “See all settings” button.

3. Click the “Filters and Blocked Addresses” text and then the “Create a new filter” text.

4. Type the email address, subject terms, or words from spam emails you want to block. Click the “Create  filter” text.

5. Check the “Delete it” and “Categorize as” (Set to “Promotions”) options to erase or classify spam emails  automatically. Hit the “Create filter” button. 

6. Click the “edit” text to modify or the “delete” text to erase the filter. 

Note: Gmail already has automatic spam detection. However, sometimes it fails to detect or mistakenly  categorizes one. With this in mind, it’s best always to check the “Spam” folder in your account. 

Block an Email Address

Aside from spam, there are also instances where people want to block other user’s email addresses. It could  be that the address sends harmful content, pretending to be someone else, and other related things. 

Luckily, Gmail has a feature that allows anyone to block someone‚Äôs emails. It even allows users to set  custom actions for emails from a specific address. 

Inside Gmail, there are adequate features that users can use to limit, manage, and even block specific emails.  By process, it should look like this: 

1. Go to the inbox, open an email from a user, and click the three-dotted-menu button.

2. Click the “Block (Email Owner Name)” text. 

3. Press the “X” button or “Cancel” text to close or the “Block” button to proceed.

4. Click the bin icon to delete mail, “Unblock sender” button to unblock email address, or “Move to spam”  text to send email to the spam folder. 

5. To block an email address without an email in your inbox, click the settings icon and then the “See all  settings” button. 

6. Click the “Filters and Blocked Addresses” text and then the “Create a new filter” text.

7. Type the email address and hit the “Create filter” text. 

8. Check the option “Delete it” and press the “Create filter” button. 

9. Click the “edit” text to modify or the “delete” text to erase the filter. 


Unsubscribe from Newsletters and Web Emails 

Currently, almost all sites, regardless if it’s a store, publication, or entertainment hub, offer newsletters. If  unfamiliar, newsletters are emails that sites send to users that want access to their updates, blog posts, or  news. 

While some are informative, numerous sites send too many unnecessary emails, like pushy promotions.  Also, countless websites trick visitors into subscribing to their newsletters unknowingly. 

Thankfully, Gmail has an easy-to-use newsletter unsubscribing feature. To do so, please follow these steps: 1. In your inbox, open a newsletter email. 

2. Locate and Click the “Unsubscribe” text next to the sender’s email address. 

3. Press the “X” button or “Cancel” text to close or the “Unsubscribe” button to proceed.

4. The browser should open the site’s page, noting your unsubscribing action. Confirm questions to complete  or close the page if there aren’t any. 

5. If Gmail doesn’t show the “Unsubscribe” text, you can visit the site and unsubscribe from emails on your  account settings. 

Note: Some sites will take a few days or weeks to stop sending emails. It could be due to processing, slow  servers, or other reasons. In this case, after unsubscribing, you might still receive the same messages; please  wait until the process completes itself. 

Block Emails with Boxysuite 

Contrary to the Gmail web app, Boxysuite made blocking and reporting unwanted emails much easier. In the process, the  steps look like this: 

1. Report Spam – Open Boxysuite, read an email, click the warning sign icon, and hit the “Report Spam”  button. 

2. Block an Email Address – Click the three-dotted-menu inside the mail

 Click on “Block “(Name)” text, and then the  “Block” button. 

3. Report Phishing – Click the three-dotted-menu inside the mail

Click on “Report phishing” text, and then the “Report  Phishing Message” button. 

Boxysuite – The Ultimate Gmail App for Mac

After learning about the robust blocking features of Gmail, you’re likely drawn and have decided to use it. If  that’s the case and you’re using a Mac, then you’ll love Boxysuite. 

Aside from being the only native macOS Gmail app, it also provides all of the email provider’s features, plus  a heap more. While Gmail already allows customizations, Boxysuite extends that by offering Offline Mode,  Notification Counter, System-linked Dark Theme, Multiple Account Support, and many more. Suppose you’re tired of the countless Chrome tabs and distractions. In that case, Boxysuite provides a clean  and productive space for Gmail, Google Calendar, Contacts, and Keep. If you’re excited to register for a  Gmail account, then you’ll even love using it by getting Boxysuite today!

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