Like other email services, Gmail used to be accessible only on browsers for desktops. However, as email became important for more people’s work and lives, dedicated Gmail apps also rose into popularity.
Today, there are various email clients for Mac, with Boxysuite and Apple Mail being two of the most recognized names. Both apps are good, although differences in features and stability make one better than the other. In order to further explain, this article will compare the two clients and clarify why Boxysuite is the superior choice.
Boxysuite vs Apple Mail: Features
Inbox management features are essential for email services. Thankfully, Gmail offers excellent inbox categorization capabilities, and Boxysuite fully supports such functions. Boxysuite preserves Gmail's accurate email sorting algorithm, so messages go to the correct folders (e.g., Important, Socials, Promotions). It's also possible to create custom folders if the existing ones aren't enough.
Regarding Apple Mail, it lags behind when it comes to inbox categorization. First, it doesn't entirely follow Gmail's sorting engine for Google accounts, meaning some emails will go to incorrect/irrelevant folders. Next, it doesn't allow the creation of custom folders or even editing existing ones made from the Gmail site. Lastly, even when accessing "@icloud.com" accounts, Apple Mail's categorization is inaccurate and lacking, forcing users to go back to the default "Inbox" folder.
Multiple Accounts & Email Services
Boxysuite is primarily built for Gmail, so it accepts as many Google accounts as users would like. However, it also supports addresses with different domains (e.g., @icloud.com, @boxysuite.com). Boxysuite makes it easy to sign in to accounts by retaining the original Google login method, accessible from the inbox profile icon. Switching from and to accounts is also effortless with Quick Launcher, hotkeys, and Menu Bar shortcuts.
Apple Mail also supports other email providers other than Apple's iCloud service. Although, users won't realize the ability to add multiple accounts right away as the app doesn't introduce it on the welcome screen. Setting up for the first time isn't a pleasing experience either—there are too many steps to follow, and the client takes time to load. When logging in to Gmail, Apple Mail redirects the user to the browser for authentication and will then require to complete more steps. Besides the setup processes, it also takes time to switch between accounts, and there's no quick way to know which email address is currently in use.
Google Apps Integration
Apple Mail is purely an email client and nothing else. When using a Gmail account, it won't connect with Google apps nor allow users to select or save attachments to Google Drive. Additionally, although it's a stock macOS app, it still doesn't integrate with the Apple Calendar program.
Aside from Gmail, Boxysuite offers dedicated clients for Google Calendar, Contacts, and Keep. All of the mentioned Google apps work precisely as the website counterparts and can communicate with each other. Boxysuite also retains Gmail's side panel, allowing access to Tasks and other add-ons from the Google Workspace Marketplace.
Quick Launcher & Search
Quick Launcher is a feature of Boxysuite that acts like Spotlight for macOS. Using it, one can quickly switch to any account or inbox view (e.g., Starred, Sent, Snoozed) and search for specific emails with just a few keystrokes. Moreover, to make the experience familiar, Boxysuite retains Gmail's AI-powered search—so results for keyword, subject, contact, and time/date queries will be accurate.
Unfortunately, Apple Mail doesn't have a feature similar to Quick Launcher, and it can't integrate with macOS Spotlight either. Aside from that, its search bar yields hit-or-miss results, and there are times when results are highly unrelated to the query terms. It's also challenging to look for particular archived emails without trying multiple times.
Apple Mail supports email attachments; however, attachments can be corrupted occasionally. It also won't embed large files, and the client frequently lags when uploading files to emails. On the other hand, Boxysuite works well with attachments, allowing users to add and view or download files from emails without a problem. If a file to send is too large or saved on the cloud, one can quickly open Google Drive and select the file without leaving the inbox. Similarly, it only takes one click to save an attachment to Google Drive.
Background Sync & Notifications
Background sync and notifications help users receive new emails and reply on time without manual actions. Thankfully, Boxysuite continuously checks for new messages of all logged-in accounts, and every email has a designated notification. Boxysuite also supports both macOS Notification Center Alerts and Banners notification styles, making it possible to read and reply to emails anywhere.
Apple Mail also supports background syncing; however, it's too slow to sync, which means emails will arrive late. Additionally, many messages won't appear in the inbox, even when manually synced multiple times. It's also the case with notifications—even though Apple Mail is a stock macOS app, it still has issues showing alerts on time and for all emails.
Email Tracking Detection
Email Tracking Detection is an exclusive feature of Boxysuite, which protects users from marketers and cybercriminals. In action, this feature detects emails that use tracking software and informs the user by showing a CCTV icon in the tampered message. On the other hand, Apple Mail just recently added an email tracking blocker feature. However, it's only available for "@icloud.com" accounts, which is not that useful, mainly as most Mac users prefer Gmail or even Outlook for personal and work matters. Also, it doesn't show what emails are being tracked, so there's no way of knowing what accounts to avoid or block.
Task Managers Integration
Apple Mail doesn't integrate with task managers (to-do lists, schedulers, kanban boards), so it will take time only to paste emails to tasks/events. It also won't connect with Apple's Reminders app out of the box, even with the availability of the Mac Shortcuts tool (Shortcuts only allow attaching Reminders entries to emails, and not vice versa).
In great contrast, Boxysuite integrates very well with task managers. On Mac, it enables quick attaching of emails, notes, and schedules to 2Do, Things, OmniFocus, Todoist, and other apps. Additionally, Boxysuite offers a Google Calendar client and allows access to Tasks in the side panel, so users can now manage schedules/tasks right from the inbox.
Reader Mode is a feature of Boxysuite that elevates the experience of reading emails, especially long ones like newsletters. It works by removing unnecessary buttons/icons in the message body and collapsing the top and main menu. Also, it centers the content and allows a full-screen view for a more focused and distraction free reading.
As Apple Mail only allows the three-pane interface style, it won't hide the other panels, buttons, icons, and texts to emphasize the content. It also doesn't allow reading an email in full-screen without the folders list and inbox in view. Apple Mail is a very basic program—it doesn't have a feature similar to Reader Mode and other email viewing functions available on Boxysuite.
Default Email Client Option
Boxysuite is an ideal choice for a default email client. It works smoothly and is system-resources friendly—Macs won't have an issue running it. Apart from that, it handles syncing and notifications properly so that users can read/respond to messages on time. It also supports attachments and allows selecting and saving files to Google Drive with just a few clicks. After configuring in the macOS System Preferences, it will then open when sharing something through email or clicking "mailto" links. Moreover, Boxysuite supports multiple Gmail accounts and addresses with different domains (e.g., @icloud.com, @boxysuite.com), eliminating the need to install another client. Also, with the Boxysuite Google Contacts app, one can compose emails right from the phonebook.
Since Apple Mail is a stock macOS app, it can be set as the default email client. However, it won't offer the best experience due to issues and limitations. First, it's too slow to sync, and many emails won't arrive in the inbox even when manually synced multiple times. Besides that, notifications are inconsistent, meaning users might miss important emails. Next, it handles attachments, searches, and signatures poorly and doesn't allow HTML emails. Lastly, it freezes/crashes frequently and takes significant storage despite it being developed by Apple. As such, Apple Mail caches everything (drafts, emails, attachments), resulting in a large app data size, which is not ideal for prolonged usage.
Out-of-Office AutoReply, Undo Sending, and Offline Access Support
Apple Mail is the default macOS email app; due to its simplicity, it doesn't support many features of other email services. When using Gmail with it, one can't access the Out-of-Office AutoReply feature, so it's not an ideal client to rely on before going on vacation. It's also impossible to undo a sent message and download emails for offline viewing when using Gmail and accounts with different domains. Even with an "@icloud.com" account, its offline mode is very limited and not customizable. Luckily, as Boxysuite understands what users need, it offers the three mentioned features, plus all the functionalities of the Gmail website.
Multiple Inboxes, Filters, and Bulk Email Deletion
Inbox management flexibility is an important quality of email services that many people overlook. On Gmail, there are various ways of handling inboxes, all of which are also available in Boxysuite. As such, with Boxysuite, one can enable the Multiple Inboxes mode to view up to five sections simultaneously, perfect for multitasking. Also, it's possible to create new and use saved filters to automate actions for upcoming messages. When it comes to achieving "inbox zero," bulk deletion support (50 messages at a time) makes clearing emails an easy task.
On the other hand, Apple Mail doesn't offer Multiple Inboxes as it only allows the three-pane view. Users can't also utilize Gmail's powerful filters and remove emails by batch, so there's no choice but to delete entries individually, which is tiring and time-consuming.
Why is Boxysuite the Best Alternative to Apple Mail?
Boxysuite is the best among countless Apple Mail alternatives. It offers every feature of the program plus all functionalities of Gmail that aren’t available on Apple Mail. Aside from that, it retains the familiar Gmail interface, so even new users will feel at home and can get back to working right away. Even with other email services, it syncs properly and ensures all emails arrive at the correct destinations.
When it comes to features, Boxysuite has exclusive ones that aren’t available on Apple Mail and other clients. It offers Email Tracking Detection, Reader Mode, Quick Launcher, integration with task managers, and many more.
Boxysuite is developed/maintained by an established and reputable company, so it’s secure and updated regularly. Also, it doesn’t hog the memory (RAM) like Chrome, and it’s lightweight, unlike Apple Mail, which consumes significant storage space.
4 Reasons to Consider Boxysuite as Apple Mail Alternative
It Handles Gmail and Other Email Services Very Well
Boxysuite is built primarily for Gmail, so it perfectly handles the service. Aside from stability, it retains the familiar Gmail experience and all its features, including inbox filters, AI-powered search, and smart writing suggestions. However, it also handles accounts with different domains well—emails will sync on time, and messages will arrive at the correct destinations.
It's Stable and is CPU, RAM, and Battery-friendly
Boxysuite is very stable, and it won't freeze or crash like Apple Mail. It doesn't require significant memory (RAM) and CPU processing power as it's a native app and not an Electron-based website wrapper. Also, even when used heavily, Boxysuite will only create a small-sized app data folder, and it won't drain the battery.
Provides Additional Helpful Features
Aside from preserving all functions of the Gmail website, Boxysuite also has additional features. Unlike the gimmicky features of other clients, the ones from Boxysuite are actually helpful and can improve productivity and privacy. Reader Mode, Quick Launcher, and Email Tracking Detection are only a few examples of what it offers.
It Works for Both General Users and Professionals
A key reason that makes Gmail superior over other email providers is its flexibility to cater to different user types. In Boxysuite, this is also emphasized in the simplicity of the interface and access to advanced features. For casual or general users, Boxysuite's smoothness, simplicity, and customizability are very appealing. On the other hand, professionals or power users can also enable many features for automation and work. It's about having choices—something that Apple Mail is not good at currently.
Apple Mail is too dull and buggy to appeal to regular users and too limited for pros. Besides the lack of customizability, it doesn’t have an attractive interface and likable animations, a letdown for many people. It also only has basic features, and many functions of Gmail, the most popular email service, are not accessible. In contrast, Boxysuite is very stable, customizable, pleasing to use, and feature-rich. It’s like iCloud or Apple Mail vs Gmail again, only it’s Boxysuite being better than Apple’s offering this time.
Fortunately, an email account isn’t locked into a single app, and there’s no problem with replacing a client with a better one. If Apple Mail is limiting or hindering one’s productivity, then it’s definitely time to switch to Boxysuite. Switching from Apple’s email client to Boxysuite is straightforward, and the process is as follows:
Gmail relies on the cloud, so there is no local data that isn’t stored first in Google’s servers, except offline drafts. Accordingly, one will just have to send or sync the drafts quickly, and it will be safe to log out of Apple Mail. After that, everything will appear in Boxysuite—users can then resume working (but in a better environment) immediately.
Apple Mail has many issues and is very basic, so it’s not ideal for handling personal and work-related emails. Accordingly, Boxysuite remains the superior choice among many alternatives.
It preserves Gmail’s familiar look and optimizes everything for an even better experience. Boxysuite also supports multiple Google accounts and other email providers, offers extra features, and is system resources friendly. Most importantly, it handles Gmail perfectly and ensures correct syncing and sending of emails.
Boxysuite is the first and only native macOS Gmail app, and it provides users with a clean working environment for emails, notes, and calendars. Clearly, Boxysuite is the best email client for Mac, so learn more or try it for free now!