How to End an Email Professionally?

You set a good impression by opening an email with a purposeful salutation, and opening sentences. Yet if you can’t end it professionally, it might leave a negative impression and the recipient might not be interested in replying to your email or considering your services in the end. 

If you want your email to be sent off to the recipient with the utmost professionalism and well-received, you must end it politely and professionally. There is nothing worse than an email that ends with, “Thanks for your note!” or “Thanks in advance,” and nothing worse than an email that looks as if it came from someone who doesn’t care about the recipients. 

To truly end your email properly, there are things you should include such as ending words, an email signature, or a CTA if required. In this article, we will explain how to end an email professionally. Let’s get started!

How to End an Email Professionally?

There are a few things that you should consider while ending your email. They include:

1. A Closing Line

Close your email with a line that shares gratitude. Include a Call-to-Action button if you want to motivate your recipient to respond or take any action to your email. Keep the closing line short and precise. For example:

Thank you for considering me for the job. I look forward to working with your company!


Tom Bright

2. Your Full Name

Always use your full name while ending an email. Use your first and last name carefully and avoid any grammatical errors. Using an email signature will increase your chance of getting a response. Avoid using nicknames while ending your email.

3. Your Job Title

A job title is not necessary to use if the recipient knows you personally or professionally. However, if the recipient doesn’t know you, you should include a title that explains your job role. For example:

Tim Bright

Product Manager

4. Your Contact Information

It’s important to leave any other contact information other than your emails like a phone number or a WhatsApp number to unlock additional methods of communication. By providing your additional contact information, you are sharing a trust with the recipient which can help you get a response. 

Phrases to Use While Ending an Email

There are phrases that you can use to end your email. By using these phrases, you are showing respect towards the recipient making it more professional. These phrases include:

  • Sincerely
  • Regards
  • Best
  • Kind Regards
  • Thank You
  • Many Thanks
  • Respectfully
  • Warm Wishes
  • With Gratitude 

Phrases to Avoid While Ending an Email

Using friendlier phrases in a professional environment leaves a bad impression. Avoid using these phrases while ending an email. 

  • Cheers
  • Peace
  • Your Friend
  • Yours Truly
  • Thanks a Bunch
  • Chat Soon
  • Take Care

Examples of How to End an Email

Ending an email can be different based on the purpose of your email. Here are the best examples of how you can end your email for different purposes:

Applying for a Job

Thank you for considering me for the position of Sales Manager. I look forward to hearing from you soon!


Tom Bright


Responding to a Meeting Request

I look forward to meeting with you on Wednesday

Thank you,

Tom Bright

Marketing Manager


Completing an Interview

I look forward to hearing from you.

Best Regards,

Tom Bright

Affiliate Marketing Expert


Read More on: How to Write a Professional Email?

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